Dump truck haul ticket template: free download, and how to fill it out
Steve Woods · Lead Dispatcher, TruckSprint
Steve Woods leads the TruckSprint dispatch desk and reviews every guide we publish. How we research and update guides.
Updated October 2026
Quick answer
A dump truck haul ticket records every load: date, truck, driver, customer and job, material and source, scale ticket number, gross, tare and net weight, times, and the site's signature. Net tons are (gross - tare) / 2,000. Download the free blank PDF or spreadsheet below, or fill the on-screen ticket and print it. No email required.
Every unpaid load we've seen in dump work traces back to the same thing: a ticket that was lost, unsigned or didn't match the invoice. I'm Steve, lead dispatcher at TruckSprint. Dump trucks are one of the eleven equipment types we dispatch, and the haul ticket is the paperwork that turns a day of loads into money. Here's a free template and how to fill it out so it gets paid.
Download the template
- Blank haul ticket, PDF (one page, US Letter, 12 load lines)
- Blank haul ticket, spreadsheet (CSV) (opens in Excel or Google Sheets; net weight and tons calculate as you type)
Both are blank, free to use, and you can add your own business name. They don't copy any company's form.
Fill it out on screen
Use the ticket below for today's loads, or press Fill EXAMPLE to see a completed one with made-up data. Print it, or download your entries as a CSV.
DUMP TRUCK HAUL TICKET
| # | Scale ticket | Gross lb | Tare lb | Net tons | Out of pit | Dumped |
|---|---|---|---|---|---|---|
| 1 | ||||||
| 2 | ||||||
| 3 | ||||||
| 4 | ||||||
| 5 | ||||||
| 6 |
- Loads
- 0
- Net tons
- 0.00
- Hours
- 0.00
Per ton: $0.00 · Per hour: $0.00
Driver signature
Received by (name, signature, time)
Net tons = (gross - tare) / 2,000. EXAMPLE values are made up. The pit's scale ticket is the official weight; this log ties your tickets to your invoice.
What each field is for
| Field | What to write | Why it matters |
|---|---|---|
| Ticket no. | Your own running number | Lets you and the customer match invoices to tickets |
| Date | The work date | Ties loads to the day's job and timesheets |
| Truck no. / plate | Your unit number or plate | Matches the pit's scale records |
| Driver | Full name | Who hauled, for disputes and payroll |
| Customer | Who is paying | The name on the invoice |
| Job / PO no. | The customer's job or purchase order | Without it, many contractors can't approve payment |
| Job site | The delivery address or station | Proves where the material went |
| Material | Exact product, such as #57 stone or fill sand | Price and spec often differ by material |
| Source | Pit, quarry or plant name | Matches the scale ticket |
| Scale ticket no. | From the pit's ticket, every load | The official weight record |
| Gross, tare, net | From the scale ticket | Net weight is what per-ton work pays on |
| Net tons | Net pounds / 2,000 | The billing unit for per-ton work |
| Time out of pit, time dumped | Clock times | Shows the loop, supports hourly billing and waiting time |
| Start, end, hours | Your day | The billing basis for hourly work |
| Waiting / standby | Where, how long, who approved it | Supports standby charges, if your terms include them |
| Signatures | Driver, and the site receiver with name and time | The proof of delivery most customers require |
Step by step, every day
- Start a new ticket for each truck, each day. Write the header before the first load.
- Get the scale ticket at the pit for every load, and copy its number and weights onto your ticket. Keep the original.
- Write the time out of the pit and the time dumped. It takes seconds and settles most disputes.
- Get the site signature, with a printed name and time, before you leave the site. If nobody will sign, write who you asked and when, and photograph the dumped load.
- Note waiting time as it happens, and who approved it.
- Total the day: loads, net tons and hours.
- Photograph the ticket and the scale tickets once the last load is dumped.
- Invoice weekly with copies attached.
Worked EXAMPLE: one day on the ticket
Press Fill EXAMPLE above. The made-up day is five loads of #57 stone on a semi end dump. Each scale ticket's net is gross minus tare: 74,200 - 30,400 = 43,800 lb = 21.9 tons on the first load. Five loads total 109.3 tons over a 9.5-hour day. At an EXAMPLE $9 a ton the day bills about $984; at an EXAMPLE $110 an hour it bills $1,045. Which basis pays better depends on your loop; see hauling aggregate for the loop math and dump truck hauling rates for public hourly schedules.
Why contractors and factors care
Contractors reconcile your tickets against the pit's records and their own job logs. A ticket with the job number, scale ticket number and site signature can be approved in minutes; one without them waits for someone to investigate, and some get rejected.
Factoring companies buy your invoices and collect from the customer, so they verify the work first. Signed tickets that match the invoice are what let them fund quickly. See dump truck factoring for how that works.
Public projects may need more: certified payroll and time records that separate on-site time from driving. See prevailing wage hauling rules.
What to record for each pay basis
The same ticket works for every job, but the fields that get you paid change with how the job is billed:
- Per ton: every scale ticket number and net weight. Totals in tons must match the pit's records, so copy weights exactly and keep the originals.
- Per hour: start and end times, the time out of the pit and the time dumped for each load, and every wait with who approved it. The customer checks your hours against its own site log.
- Per load: the number of completed loads, each with a scale ticket and a site signature. Note any load the site turned away and why.
If you aren't sure which basis applies, the ticket isn't the place to find out. Get the basis, the rate and any minimum hours in writing before the first load.
Turning tickets into an invoice
A clean invoice lists the customer, job or PO number, the dates covered, and one line per day or per ticket with loads, tons or hours, the rate and the amount. Attach copies of the haul tickets and scale tickets, in date order. Number your invoices, keep the terms on the invoice (for example, net 30), and send them on the same day every week. If you factor, send the factor the same package; matching tickets and invoices are what they verify.
Paper or electronic tickets
Paper tickets still run most private dump work, but electronic ticketing is growing on public projects. FHWA promoted e-Ticketing for materials such as asphalt, concrete and aggregate in its Every Day Counts round 6 (EDC-6), describing it as an electronic way to produce, share and archive materials tickets that used to be on paper. If a job uses an e-ticketing app, follow the job's process, and still keep your own daily log; it's your record if anything is disputed.
Source: FHWA, EDC-6: e-Ticketing and Digital As-Builts (page modified May 13, 2024) · checked 2026-10
Common mistakes
- No scale ticket number. The weight can't be verified, so the load waits.
- No site signature. The most common reason a load isn't paid.
- Wrong job or PO number. The invoice goes to the wrong project, or nowhere.
- Rounding weights. Copy exact numbers from the scale ticket.
- Waiting time written up days later. Note it live, with who approved it.
- Tickets kept in the truck for a month. Invoice weekly; old tickets get lost and disputed.
Keeping records
Keep the originals and photos together by customer and week, and back up the photos. Your tickets support your invoices, your fuel and mileage records, and your taxes. For the business side of running a dump truck, including insurance, registration and cash flow, see starting a dump truck business.